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► Document G: AU Code of Conduct
AU CODE OF CONDUCT
Club Definition
· Group of at least 10 people committed to involvement of which 3 should be Chairperson, Treasurer and Secretary
· Membership joining fees should cover all start up costs for the year including insurance and affiliation to the National Governing Body
· All members should be treated fairly and no harassment of any description will be tolerated within the club.
Membership:
There shall be three categories of Club membership: full, social, associate.
Full membership:
All full members of the Aston Students’ Guild shall be eligible to become Full Members of the club on payment of the appropriate subscription.
Social Membership
These members pay half of the full membership and can partake in social activities only. To become full members they must pay the remaining amount. Can not take on a committee position.
Associate membership:
All associate members and honorary life members of Aston Students’ Guild shall be eligible for Clubs’ Associate Membership on payment of the appropriate subscription. Can not take on a committee position.
N.B Associate members can only make up 10% of all the clubs members
Finance
· The club may only have bank accounts through the Guild, no external bank accounts allowed.
· Only the Treasurer or Chairperson may be signatories
· Extra finance raining must be given at beginning of term 1
Seshing
· All clubs must endeavour to sesh in the Guild unless significant reasons otherwise i.e. Lack of space for all clubs to attend
Sponsorship
· Clubs can not be sponsored by any organisation, which is referred to in the competitive advertising policy. I.e. The procedures that eliminate competitors from advertising should apply when considering sponsors.
· The VPSA should liaise with the club and the marketing department to ensure that there is not a clash with sponsors.
Training and Handovers
· Handovers- must be given in term 3 with each committee member writing an exit statement to include:
· Roles and Responsibilities
· Reporting procedures
· Guild Workings
· An Introduction to the Vice President (Student Activities) (of the following year) and the Student Activities Administrator.
· Contact details and a Grant request form must also be given in, or the club will be deemed to be dormant
· Initial Committee training to be done in the Term 3 with both the incoming and outgoing Vice President (Student Activities).
Health and Safety
· All clubs should fill in the appropriate Health and Safety Handbook
· All clubs must have 1st Aiders (1 per team)
Publicity
Guild:
· 10 A4 posters or size equivalent:
· All must have Activities Guild logo
· Guild logo signed and dated(for day after the event) by the Vice President (Student Activities) (As first choice) if s/he is not available then another Sabbatical officer may also sign the off the Guild logo
In Residences:
· Posters must have the ACRA logo on, and be displayed according to ACRA regulations.
University
· As per University regulations:- At time of code of conduct was written no posters in main building unless the department in which the posters are displayed gives express permission.
Meetings
Au Council
· All clubs must have a representative
Guild Council
· All clubs must have a representative
Elections for Committees
· Committee positions will be elected at the club’s general meeting- this will be done by a fair voting system where each full or part time member (as defined earlier) has one vote per committee position.
· Members must elect a Chairperson, treasure and secretary
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