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► Document D: Section 13
SECTION THIRTEEN:
STAFF
13.1 GENERAL
13.1.1 The Guild Council may authorise the appointment of such staff as may be considered necessary, subject to the approval of the expenditure by University finance Committee. Such staff shall be responsible to the General Manager.
GENERAL MANAGER
13.1.2 There shall be a General Manager appointed with the advice of the University and who shall be responsible to the Guild for the execution of his/her duties.
13.1.3 The Guild General Manager shall have executive control of administration and such duties as may be prescribed in Guild regulations, who shall be appointed by the University in consultation with the President, one other Officer of the Guild and shall be seconded to work for the Guild.
13.1.4 All members of the permanent staff shall be under the control and authority of the General Manager. No student shall give any direct instruction to any member of the permanent staff unless prior arrangement has been made with the General Manager.
13.1.5 The General Manager is a member of the University's staff who is seconded to the Guild. Any changes concerning the salary or condition of services of him/herself or any other of the members of the University staff seconded to the Guild must first be submitted to the Staff Advisory Committee who must in turn submit them to Student Affairs Committee for approval.
13.1.6 The General Manager is responsible to the Executive for all aspects of his/her work and the precise extent of his/her involvement in Guild affairs must be determined between him/herself and the Executive, in principle the distinction between the areas in which s/he will advise the Executive and those in which s/he will have sole authority are as follows:
ADVICE TO THE EXECUTIVE
The General Manager will advise the Executive on the following:
13.1.7 The number and type of permanent staff required to administer the building.
13.1.8 The effects of any proposals concerning changes in the services provided in the Guild building or the opening hours of the building.
13.1.9 In conjunction with the Vice President (Finance and Advancement), to recommend action required as a result of any account, Guild, Committee or Society being overspent or showing a likelihood of being overspent on its budget.
13.1.10 The organisation of particular activities, the presentation of reports, the running of meetings and on any other matters which will assist the Executive to administer the Guild more effectively. The General Manager will act in a 'Civil Service' type of capacity which means that there is no need to be identified with any political thinking which may be involved in order to perform this function adequately.
AUTHORITY OF THE GENERAL MANAGER
The General Manager will:
13.1.11 Control the activities of the other members of the permanent staff.
13.1.12 Determine the exact duties and authority of the other members of the permanent staff.
13.1.13 Keep a control over the cost of running the Guild Building, to ensure that it is kept within the agreed budget.
13.1.14 Purchase all necessary cleaning materials, stationery etc, for the running of the Guild.
13.1.15 Maintain an overall control over the standard of the building.
13.1.16 The General Manager is responsible for ensuring that good order is maintained in the building and for ensuring that the statutory regulations are observed. In an emergency, the General Manager will take whatever action s/he thinks fit to see that this is done.
OTHER MEMBERS OF THE PERMANENT STAFF
13.1.17 All the other members of the permanent staff are responsible to the General Manager only for the execution of their duties. The exact duties of the senior members of the permanent staff will be determined by the General Manager.
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