• Section C: Terms of Reference and Membership Student Affairs Committee

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  • Section C: Terms of Reference and Membership Student Affairs Committee
  • Document C: Terms of Reference and Membership
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► Section C: Terms of Reference and Membership Student Affairs Committee

SECTION C 

STUDENT AFFAIRS COMMITTEE 

TERMS OF REFERENCE AND MEMBERSHIP 

Title and Status 

1.         The committee shall be called Student Affairs Committee and shall be a joint         committee of the Council and the Senate. 

Terms of Reference 

2.         The Committee shall consider and make recommendations to the Council and        the Senate on all matters concerning the development and implementation of policy for all aspects of the welfare of students, particularly in relation to:           

            (a)        the Students’ Guild (but excluding financial affairs);

            (b)        chaplaincy services;

            (c)        counselling service;

            (d)       health care facilities;

            (e)        physical recreation facilities;

            (f)        residential accommodation for students;

            (g)        student financial support services;

            (h)        welfare advice services;

            (I)        services for particular groups of students, for example international                                     students and students with dysabilities and special needs. 

3.         In particular, under the Education Act 1994, in relation to the students’ Guild the Committee will: 

            (a)        receive an Annual Report form the President of the Guild;

            (b)        approve the Constitution of the Guild, and any amendments thereto on the recommendation of Guild Council, after a General Meeting has had an opportunity of discussing and debating the proposed changes;

            (c)        the determination of the proportion of members needed to call a secret ballot as to the continued affiliation by the Guild to any particular organisation, and the intervals at which such a call may be made. 

4.         The Committee may establish working parties as appropriate.  Working parties shall not normally be in existence for more than one academic session.  The following sub-Committee will be established: 

            (a)        Chaplaincy Committee

            (b)        Health Care Services Committee

            (c)        Physical Recreation Committee

            (d)       Residential Services Committee

            (e)        Student Financial Support Services Committee 

Membership 

5.         The membership of the Committee shall be as follows:- 

            Ex-Officio           

            The Chancellor

            The Pro-Chancellor

            The Vice-Chancellor

            The Pro-Vice-Chancellors

            The Director of Finance and Business Services

            The Secretary-Registrar

            Director of Student Services

            Representative of the Chaplaincy

            University Physician

            Physical Recreation Officer

            Head of Residential and Catering Services

            Manager of Residences

            Head of Registry and Planning Services

            University Counsellor

            Welfare Manager, Guild Student Advice Centre

            Chairman of Schools Liaison Committee 

            Elected Members 

            Three lay members of Council

            Four members of Senate 

            Guild Representatives

            The President

            The Vice President Welfare

            A representative of the Athletic Union

            The Equality Officer

            Two members of Guild Council, appointed by Guild Council

            The General Manager

            Chairmen of any sub-committees and working parties up to two co-opted members

Quorum

6.         A quorum shall be one third of the membership of the Committee, of whom at least two shall be student members other than students

Terms of Office

7.         The term of office for elected members shall be one year for student members, two years for members nominated by the Senate and three years for members nominated by the Council.  Members will be eligible for one further term of office after which they will be ineligible for re-election until a further period, equal to the term of office, has elapsed.

8.         Members shall remain members of the Committee only as long as they remain members of the body nominating or approving them.

Chairman and Vice-Chairman

9.         Both the Chairman and Vice-Chairman shall be elected by the Committee for one year and shall be eligible for re-election.

Secretary

10.       The Assistant Registrar responsible for Student Affairs shall be the Secretary to the Committee 

Meetings

11.       The Committee shall meet once each term.  Additional meetings may be called by the Chairman or at the request of four members of the Committee within twenty-one days of such request being received by the Secretary.

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